Analyst - P2P

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Job requirements

Job Description: Procurement Executive

Location: Mumbai

Department: Procurement

Reports To: Procurement Operations Manager

Role Purpose

The Procurement Executive provides administrative, operational, and analytical support to the procurement function. The role ensures efficient processing of purchase requests, supplier documentation, purchase orders, contract records, and procurement reporting while maintaining compliance with company policies and procedures.

The position plays a critical role in enabling procurement operations by improving process efficiency, maintaining procurement data accuracy, supporting vendor management activities, and ensuring timely completion of procurement transactions.

Key Responsibilities

Procurement Administration

• Create and process purchase requisitions and purchase orders (POs).
• Update and manage contracts , NDA, Scope of work documents in Contract Life Cycle Management tool.
• Track purchase orders from creation through delivery and closure.
• Maintain procurement documentation, supplier records, contracts, and approval workflows.
• Ensure procurement transactions comply with company procurement policies.
• Coordinate with internal stakeholders to obtain required approvals and supporting documentation.

Vendor & Supplier Support

• Manage Vendor onboarding
• Maintain supplier databases and vendor master records.
• Support supplier onboarding, due diligence, and documentation collection.
• Liaise with vendors regarding order status, delivery schedules, invoices, and documentation.
• Monitor supplier performance records and update procurement systems.

Data Management & Reporting

• Maintain accurate procurement data within D365 Finance and Operations and other procurement systems.
• Generate periodic reports on spend, savings, supplier performance, contract renewals, and procurement KPIs.
• Analyze procurement data to identify trends and opportunities for process improvements.
• Support audits by providing procurement records and documentation.

Invoice & Payment Coordination

• Perform purchase order and invoice matching.
• Resolve discrepancies between purchase orders, receipts, and invoices.
• Coordinate with Finance and Accounts Payable teams to facilitate timely vendor payments.
• Track open purchase orders and outstanding invoices.

Contract & Compliance Support

• Maintain a repository of supplier agreements and contracts.
• Monitor contract renewal dates and compliance requirements.
• Ensure procurement records are audit-ready and compliant with internal controls. …